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Global.MPT in Microsoft Project 2010

 

 

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Overview

The Global.MPT file contains all of the Microsoft Project Views, Tables, Filters, Reports, etc. You use the Global.MPT to store all of your customization. 

The Global.MPT file is located on your computer. When you open Microsoft Project, this file is opened. When you exit this file is saved. The Global.MPT contains elements that you can use with each of your projects.

Microsoft Project Professional 2010 Global.MPTExperience: Very few of the thousands of people we have worked with over the past 20 years know anything about this feature and fewer still understand the nuisances. This is the case among even those who consider themselves power users. This suggests to us that although this is an important and powerful feature it is cumbersome, hidden and counter intuitive. However, if we only had one hour to spend with a group of project managers this is the feature we would talk about. Understanding how to manage all of your customization like Views, Tables and Filters, and then share it with all of your projects could save you incredible amounts of time and will greatly reduce one level of frustration with using Microsoft Project.

Microsoft Project Professional 2010 Global.MPT User Experience is good Microsoft Project Professional 2010 Global.MPT Technical Evaluation is poor

User experience is good once the features are understood. Technical evaluation is poor because Global.MPP files are prone to corruption just like Project files. Upgrading between versions can be painful and without a serious search you are not going to know where to find the file to back it up. If you use it, as you should, you should also back it up and Microsoft hasn't really thought that through very well. Value is great.

MS Project Professional 2010 Global.MPTNote: Once you find the Global.MPT file (not an easy search with Windows 7), copy it to Documents so that you can easily make backups. Here is a tip, Microsoft Project is using a copy of the default Global.MPT and has buried it. If you can't find it, you could copy the default file. Find it under Program Files. 

Then edit your Microsoft Project shortcut and instruct it to open this Global.MPT when the shortcut runs the winpoj.exe to open Microsoft Project.

To do this:

MS Project Professional 2010Select the shortcut and right click. Select properties and then in the "Start in" field paste the location of the Global.MPT that you now intend to backup on a regular basis. Be sure to surround by quotes and then click OK.

This works well and for years we have had no problems associated with directing Project to use the Global.MPT we want it to open.

Organizer in MS Project Professional 2010 - Saving to the Global.MPT

Use the Organizer to view and manage custom and default elements  (File | Info | Organizer).

 

Elements that are managed by the Organizer and associated with the Global.MPT file

Views there are 16 different types of project views and you are always in a view when not in Backstage. All views are task-based or resources based. With a view applied,  other elements can be applied like Tables, Filters and Groups. Note that these three types of elements, along with Fields, have elements for both tasks and resources.

Reports Most Views can be printed. There is also a collection of Reports that are available to print. These reports are grouped in these categories: Overview (summary), Current (tasks), Costs, Assignments, and Workload. Most of the reports can be edited and new task, resource , monthly calendar or crosstab reports can be created.

Modules Macros or VBA code.

Tables In some views like the Gantt Chart or Resource Sheet, columns of fields are applied. A collection of  fields, that can be applied to one of these  types of views, is called a Table.

Filters All views have a Filter applied. Filters are used to filter out data that does not meet a specified criteria. For example, the Critical  Filter only displays tasks that are critical or would delay the project if finish dates slip.

Calendars Calendars  used to schedule tasks and resources.

Maps Import or export routines.

Fields Custom task and resource fields.

Groups Similar to Filters, but when a Group  is applied, tasks or resources are sorted by the  Group criteria.

 

Organizer in MS ProjectOrganizer General Rules

If you create or customize  an element in a  project, copying the element over to the  Global.MPT will make the element available for all projects.

If an element is both associated with the Global.MPT and  a project (on both sides of the Organizer) the element associated with a project used  when the element is applied in that project. 

Elements can be deleted. Not easy to remedy but if an element is deleted from the Global.MPT it is possible to obtain a new Global.MPT.

Elements can be renamed. Recommendation: Avoid confusion and do not rename  default Views and Tables.

MS Project Professional 2010 Global.MPT


Exercise

  1. Download and then open the file Exercise Global.mpp.

  2. Take a look at five custom elements: The Exercise View element is a combination view with the Exercise View A on the top and the Exercise View B on the bottom. In addition, Exercise View A has a custom Table element named Exercise Table and a custom filter named Exercise Filter. The filter will filter out all tasks that do not have resources assigned (Task | Gantt Chart | More Views).

  1. Apply the Exercise View element. (Task | Gantt Chart | Exercise View).

  2. Open the Organizer (File | Info | Organizer).

  3. Copy all five custom elements to the left - over to the Global.mpt side. You must copy over all elements.

  1. Close the file and exit Microsoft Project. Open any project and apply the Exercise View.

  2. To clean up the Global.mpt, open the Organizer and delete each of the five elements.

 

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